Requests for Proposals

Listed below are links to active Requests for Proposals:

   

Current RFPs:


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PREVIOUS RFPs:


Request for Quote:

Website Redesign


Overview:
MedStar desires to enhance our web presence through a revamp our website, including options for streamlined and uniform e-billing integrations, membership marketing, and enrollment, account payment, and initiation of several processes through a fillable form (i.e., Events, AED Registration, and Permitting of providers). We desire to keep users on our domain, if possible while creating a uniform feel throughout the site. Additionally, easy navigation, indexing, and searching are important.


Product Description/Deliverables:

-New Website – to be mobile friendly and responsive to many devices.

-Search Engine Optimization

-A roles and permissions hierarchy to allow the various individuals/positions to “own” and managetheir part(s) of the website. (i.e., entering data for graphs; adding continuing education schedules)

-Content approval process automation based on roles and permissions

-Ongoing analytics from the website – monthly reports that show volume, unique visitors, traffic origination and sites they view after ours, pages that are trending/most popular

-Employee section – for employees to log in and see relevant information, preferable for credentials to be the same as their Outlook credentials (i.e., email, net-scheduler, HR, etc.)

-Pages dedicated to Emergency Physician Advisory Board/Office of the Medical Director which will house the AED registration

-Pages dedicated to the MedStar Foundation, a 501(c) (3), that has a separate online store and whose proceeds are routed differently than the other financial transactions on our website.

-Training & familiarization of the website and key work

-Pages dedicated to the First Responder Advisory Board


Requirements:
-The website will provide an overhauled online presence of MedStar which will display valuable performance metrics such as cardiac arrest statistics, community impact information and response time reporting.

- Ability to complete needed documentation for billing and online payments, including the capture signatures electronically

- Listing, registration, and payment of continuing education classes

- Listing, registration, and optional payment for community events

- Pre-payment option for certain services (i.e., air medical transfers)

- Mechanisms to reconcile payments after and transfer

- Easy listing of relevant news articles (such as an email to the website that auto-list the article)

- Content approval process built into the website, approvals based on position within the organization

- AED Registration and utilization reporting (possibility for user accounts to be created to allow for updating vs. submitting a new document. Also, allow for uploading of AED locations/updates via excel template) – Optional photo of AED

- Customer Feedback

- Easy to use user interface (both front-facing and for those making updates to the website; an area to enter statistical data or for it to pull from an existing database; online housing and submission of medical documents (Business Office); Process initiation through fillable forms (the data must be stored as well).

- This website must comply with all relevant Health Insurance Portability and Accountability Act (HIPAA) and Payment Card Industry Data Security Standard (PCI DSS) requirements. The expectation is that this website will have an up time of 99.9%.


Proposed Project Schedule:
Scope Released January 3, 2019

Proposals Due Date February 8, 2019

Proposer Presentations February 11th, 2019

Proposer Selected February 15, 2019

Est. Project complete May 31, 2019

Please include with your proposal:
- 3 to 5 examples of websites that you have created or redesigned.
- 3 to 5 references, governmental or healthcare references are preferential.


Optional Fact Finding Meeting:
Please contact Richard Brooks via email at RBrooks@MedStar911.org to arrange a fact-finding conference call for either January 22nd or 23rd, 2019.


Proposer Presentations:
Please limit the presentation to no more than 45 minutes, including time for questions and answers.


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Request For Proposal
Janitorial Services
RFP#: 2019-002


Metropolitan Area EMS Authority d/b/a MedStar Mobile Healthcare (“MedStar”) seeks proposals in response to this Request for Proposal (“RFP”) from contractors to provide professional and quality janitorial services as described in this RFP. 


Responses to this RFP must be delivered by mail or in person to:

MedStar Mobile Healthcare

Attn: Shaun Curtis

2900 Alta Mere Drive

Fort Worth, Texas 76116


Click here to view the full RFP.


The Deadline to submit a response to this RFP is 4:30 pm on February 7th, 2019. MedStar will not consider any responses received after the submission deadline.


Instructions to Respondents
The responses to the RFP shall be submitted in a sealed envelope. Each envelope must be clearly marked on the outside with the notation “Request for Proposal – Janitorial Service; [Respondent’s Name and Address]”. MedStar may, in its sole discretion, reject any or all proposals. 


The successful bidder, if any, will be required to enter into a contract with MedStar which will incorporate the RFP and the response to the RFP.
All questions concerning this RFP shall be directed to Shaun Curtis, Support Services Manager with MedStar, via Phone (817) 840-2059 or email scurtis@medstar911.org. Respondents will communicate only with Mr. Curtis on matters relating to the RFP and will not communicate with any other employee or representatives of MedStar.


The successful bidder will provide Janitorial services for MedStar facilities located at 2900 Alta Mere Drive, Fort Worth TX,the back-up MedStar site located at 2944 South Grove St, Fort Worth TX, 76104, and a future deployment center located near I-35W and Tarrant Parkway (scheduled to open late 2019).


A pre-proposal meeting and walk-through will be held in the MedStar conference Room, 2900 Alta Mere, Fort Worth TX, 76116 on January 29, 2019 at 10:00 am. A facility tour will be conducted for the Alta Mere location and a blue print of the Grove and North location will be provided at the meeting.

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Request For Proposal: RFP #2018-001


Lawn Care Services


Metropolitan Area EMS Authority d/b/a MedStar Mobile Healthcare (“MedStar”) seeks proposals in response to this Request for Proposal (“RFP”) from contractors to provide professional and quality lawn care services as described in this RFP. Responses to this RFP must be delivered by mail or in person to:


MedStar

Attn: Shaun Curtis

2900 Alta Mere Drive

Fort Worth, Texas 76116


The Deadline to submit a response to this RFP is 4:30 pm on Thursday, Sept 20, 2018. MedStar will not consider any responses received after the submission deadline.


Instructions to Respondents

The responses to the RFP shall be submitted in a sealed envelope. Each envelope must be clearly marked on the outside with the notation “Request for Proposal –Lawn care Services; [Respondent’s Name and Address]”. MedStar may, in its sole discretion, reject any or all proposals. The successful bidder, if any, will be required to enter into contract with MedStar which will incorporate the RFP and the response to the RFP.


All questions concerning this RFP shall be directed to Shaun Curtis, Logistics Manager with MedStar, via Phone (817) 980-3199 or email scurtis@medstar911.org. Respondents will communicate only with Mr. Curtis on matters relating to the RFP and will not communicate with any other employee or representatives of MedStar.


The Successful bidder will provide lawn care services for MedStar property located at 2900 Alta Mere Drive, Fort Worth TX, and the MedStar site located at 2944 South Grove St, Fort Worth TX, 76104.


Potential bidders will be allowed to schedule site visits for Alta Mere through Mr. Curtis for purpose of gaining measurements and evaluating the current landscaping and irrigation system.


Thank you for your consideration.


Shaun Curtis Logistics Manager

MedStar Mobile Healthcare


Click here for a PDF version of the RFP


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METROPOLITAN AREA EMS AUTHORITY
d/b/a MEDSTAR MOBILE HEALTHCARE

Request for Proposal for:


EMS Medical Supplies

RFP ID number: 2017-06


Issue Date: November 3, 2017


Metropolitan Area EMS Authority


Notice of Amendment to RFP ID Number 2017-006


Amendment No. 1


The deadline for submission of responses to RFP 2017-06 EMS Medical Supplies is hereby extended until December 1, 2017 at 4:30 p.m. The timetable has been adjusted accordingly as follows:


Evaluation Timeline

Item

Date

Release RFP

November 3, 2017

Proposal Due Date

December 1, 2017

Proposal Evaluations

December 8, 2017

Final Selection

December 8, 2017

MedStar Board / Executive Approval

First Board Meeting after Final Selection

Begin Implementation

Upon Contract Approval



Response Due Date: November 24, 2017


Electronic submission of Responses (with “Read Receipt Requested”) is preferred.


SUBMIT ELECTRONIC COPIES ONLY to mpotts@medstar911.org


Register to receive notices concerning the RPF by sending contact information to mpotts@medstar911.org


Contact for Questions: All questions concerning this RFP shall be directed to Micheal Potts, via email at mpotts@medstar911.org. Questions must be submitted in writing only. 


Vendors must communicate only with Micheal Potts on matters relating to the RFP and should not communicate with any other employee or representative of MedStar regarding the RFP.


Click here to view/download the RFP packet.


Request for Proposal For: 


Ambulance Module


RFP ID number: 2017-005 


Issue Date: October 13, 2017


Response Due Date: November 3, 2017 at 4:30 pm.


Electronic submission of Responses (with “Read Receipt Requested”) is preferred.


SUBMIT ELECTRONIC COPIES ONLY to mpotts@medstar911.org 


Register to receive notices and updates concerning the RFP by sending contact information to mpotts@medstar911.org


Contact for Questions: 

All questions concerning this RFP shall be directed to Michael Potts, via email at mpotts@medstar911.org. Questions must be submitted in writing only. Vendors must communicate only with Michael Potts on matters relating to the RFP and should not communicate with any other employee or representative of MedStar regarding the RFP.


Click here to view/download the full RFP document.


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METROPOLITAN AREA EMS AUTHORITY


d/b/a MEDSTAR MOBILE HEALTHCARE


Request for Proposal For:


Dodge 4500 Reg Cab Chassis


Electronic submission of Responses (with “Read Receipt Requested”) is
preferred.


SUBMIT ELECTRONIC COPIES ONLY to
MPotts@medstar911.org


Register to receive notices and concerning the RFP by
sending contact information to MPotts@medstar911.org


MedStar is soliciting proposals (“Responses”) from qualified vendors for Dodge 4500 Reg Cab Chassis 4X2 (168.5 in WB- CA of 84 in) (DP4L64. The successful Vendor will provide up to twelve (12) Dodge 4500 Reg Cab Chassis 4X2 (168.5 in WB- CA of 84 in) (DP4L64) and will provide product support with an option to purchase additional chassis for the 2017-2018 fiscal year (10/1/17 to 09/30/2018) at the same price. The chassis will be equipped with the manufacturer’s ambulance prep package that meets or exceeds the technical specifications.


Click here for RFP details


Click here for RFP submission forms


MedStar is a governmental agency created through the adoption of a uniform EMS ordinance and interlocal cooperative agreement between municipalities located in Tarrant County, Texas, under the provisions of Section 773.051 of the Texas Health and Safety Code MedStar provides a variety of services related to mobile and prehospital healthcare, including but not limited to 911 emergency medical response, medical transportation, mobile integrated healthcare, and management and consulting services. MedStar’s mission is to provide world class mobile healthcare with the highest quality customer service and clinical excellence in a fiscally responsible manner. MedStar has been recognized as an innovator in healthcare integration.


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METROPOLITAN AREA EMS AUTHORITY

d/b/a MEDSTAR MOBILE HEALTHCARE

Request for Proposal For:

Enterprise Resource Planning (ERP) System

 

 Click here for the full RFP Document


Click here for the answers to questions posed by the potential respondents


RFP ID number: 2017-003

 

Issue Date: April 24, 2017 


Response Due Date: June 1, 2017 4:30 p.m


SUBMIT ELECTRONIC COPIES ONLY

 

Technical Proposal to lgray@medstar911.org 

 

Cost Proposal to jjordan@medstar911.org

 

Register to receive notices and concerning the RFP by sending contact information to lgray@medstar911.org

 

Contact for Questions: All questions concerning this RFP shall be directed to Wayne Stokes, IT Manager for MedStar, via email at wstokes@medstar911.org Questions must be submitted in writing only. Vendors must communicate only with Mr. Stokes on matters relating to the RFP and should not communicate with any other employee or representative of MedStar regarding the RFP.


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METROPOLITAN AREA EMS AUTHORITY

d/b/a MEDSTAR MOBILE HEALTHCARE

Request for Proposal For:

CARDIAC MONITORS 

AND AUTOMATED EXTERNAL DEFIBRILLATORS


RFP ID number: 2017-002

 

Issue Date: March 31, 2017


Response Due Date: 4:30 p.m. on April 28, 2017. 

 

Electronic submission of Responses (with “Read Receipt Requested”) is preferred.

Submit: Technical Proposal to mpotts@medstar911.org

Cost Proposal to jjordan@medstar911.org

Hard copies (with delivery receipt signature required) may be delivered to:

MedStar Mobile Healthcare

2900 Alta Mere Drive,

Fort Worth, TX 76116


Click here for the full RFP.

Click here for the required appendix forms.

 

 

Contact for Questions: All questions concerning this RFP shall be directed to Michael Potts, Support Services Manager for MedStar, via Phone (817) 632-0507 or email mpotts@medstar911.org. Vendors will communicate only with Mr. Potts on matters relating to the RFP and will not communicate with any other employee or representative of MedStar Mobile Healthcare.